Meeting Minutes ~ September 11, 2017 AGM
Village BIA Annual General Meeting
Monday, September 11th, 2017 – 6pm
Ashburnham Ale House
Janet McLeod, Interim Chairperson – East City Flower Shop
Jenn Rowles, Secretary / Treasurer – Enticing Cakes Inc.
Kerri McMaster – Director-at-Large – Revive Hair Salon
Stephen Stamp – Director-at-Large – Revive Hair Salon
Sabrina Rowles– Director-at-Large – Enticing Cakes Inc.
John - – Peterborough Museum & Archives
Caroline – Reggie’s Hot Grill
Dustin McIllwain – Peterborough Museum & Archives
1) Approval of Agenda
Motion to approve agenda: Kerry McMaster
Seconded by: Caroline
2) Approval of Minutes – April 19, 2017
Minutes were approved without addendum or omissions.
Motion to approve minutes: Kerry McMaster
Seconded by: Sabrina Rowles
Jenn Rowles gave a summary of the accounts and indicated that with all foreseable expenses through the end of the 2017, the VBIA will have roughly $43,000 in reserves to meet 2018's first quarter expenses along with any projects the Board wishes to move forward on.
Jenn presented the proposed 2018 Budget for consideration.
4) Vote on 2018 Budget
Motion to approve the 2018 Budget as presented: Stephen Stamp
All in favour: All
Any against: None
5) New Business
SnowFest sponsorship $400.00 approved by all
Music for Mental Health sponsorship $500.00 approved by all
2018 Landscaper: Carra Li’s Team at Carra’s Landscape for 2018 planting season approved by all (next meeting discuss ongoing watering issues)
Mac’s Garden – will no longer be tended to by the VBIA as it has been expanded and is no longer viable for the VBIA to financial support – if it is unmanaged during the year the VBIA will contact the City to have the parkland requirements addressed. – approved by all.
Holiday Shopping Passport – is returning for it’s third year (promotional cost to be kept to a mininium) [if !supportLineBreakNewLine] [endif]
6) Report from Chair
Janet McLeod delivered her Report on the accomplishments of the VBIA over the past year and it's direction forward. In particular the second Open Air Movie Night which was very well received by the guests and neighbours alike.
7) Nominations of Board Members
9) Net Meeting date to be advised by email.
Motion to Adjourn: Stephen Stamp
Meeting was adjourned at 7:24pm