Meeting Minutes ~ September 11, 2017 AGM

Minutes

Village BIA Annual General Meeting

Monday, September 11th, 2017 – 6pm

Ashburnham Ale House

Present:

Board Members:

Janet McLeod, Interim Chairperson – East City Flower Shop

Jenn Rowles, Secretary / Treasurer – Enticing Cakes Inc.

Kerri McMaster – Director-at-Large – Revive Hair Salon

Stephen Stamp – Director-at-Large – Revive Hair Salon

Sabrina Rowles– Director-at-Large – Enticing Cakes Inc.

Members:

John - – Peterborough Museum & Archives

Caroline – Reggie’s Hot Grill

Dustin McIllwain – Peterborough Museum & Archives

1) Approval of Agenda

Motion to approve agenda: Kerry McMaster

Seconded by: Caroline

2) Approval of Minutes – April 19, 2017

Minutes were approved without addendum or omissions.

Motion to approve minutes: Kerry McMaster

Seconded by: Sabrina Rowles

3) Budget

Jenn Rowles gave a summary of the accounts and indicated that with all foreseable expenses through the end of the 2017, the VBIA will have roughly $43,000 in reserves to meet 2018's first quarter expenses along with any projects the Board wishes to move forward on.

Jenn presented the proposed 2018 Budget for consideration.

4) Vote on 2018 Budget

Motion to approve the 2018 Budget as presented: Stephen Stamp

All in favour: All

Any against: None

5) New Business

SnowFest sponsorship $400.00 approved by all

Music for Mental Health sponsorship $500.00 approved by all

2018 Landscaper: Carra Li’s Team at Carra’s Landscape for 2018 planting season approved by all (next meeting discuss ongoing watering issues)

Mac’s Garden – will no longer be tended to by the VBIA as it has been expanded and is no longer viable for the VBIA to financial support – if it is unmanaged during the year the VBIA will contact the City to have the parkland requirements addressed. – approved by all.

Holiday Shopping Passport – is returning for it’s third year (promotional cost to be kept to a mininium) [if !supportLineBreakNewLine] [endif]

6) Report from Chair

Janet McLeod delivered her Report on the accomplishments of the VBIA over the past year and it's direction forward. In particular the second Open Air Movie Night which was very well received by the guests and neighbours alike.

7) Nominations of Board Members

None

9) Net Meeting date to be advised by email.

10) Adjournment

Motion to Adjourn: Stephen Stamp

Meeting was adjourned at 7:24pm