Meeting Minutes ~ September 7, 2016 AGM

Minutes Village BIA Annual General Meeting Tuesday, September 8th, 2015 – 6pm Ashburnham Ale House Present: Board Members: Janet McLeod, Interim Chairperson – East City Flower Shop Jenn Rowles, Secretary / Treasurer – Enticing Cakes Inc. Susan Neale – Director-at-Large – Peterborough Museum & Archives Members: Sabrina Rowles – Enticing Cakes Inc. John - – Peterborough Museum & Archives Kerri McMaster – Revive Hair Salon Stephen McMcMaster – Revive Hair Salon J.G. Francoeur – Urban Spa Kerri Holley – Urban Spa City Counsel Rep: Keith Riel 1) Approval Of Agenda Motion to approve agenda: Sabrina Rowles Seconded by: Susan Neil 2) Approval of Minutes – April 26, 2016 Minutes were approved without addendum or omissions. Motion to approve minutes: Sabrina Rowles Seconded by: Keith Riel 3) Budget Jenn Rowles gave a summary of the accounts and indicated that with all foreseable expenses through the end of the 2016, the VBIA will have roughly $46,000 in reserves to meet 2017's first quarter expenses along with any projects the Board wishes to move forward on. Jenn presented the proposed 2017 Budget (attached), pointing out the significant upcoming expenses in the form of our new banners. 4) Vote on 2017 Budget Motion to approve the 2017 Budget as presented: Susan Neale All in favour: All Any against: None 5) New Business Canada 150 Tulips to be installed for Spring 2017 blooming New Summer Banners Revealed Vote on Winter Banner designs – Mix of both styles approved Holiday Shopping Passport – is returning for it’s second year (Promotion planning table until next meeting) 6) Report from Chair Janet McLeod delivered her Report on the accomplishments of the VBIA over the past year and it's direction forward. In particular the first Open Air Movie Night which was very well received by the guests and neighbours alike. 7) Nominations of Board Members New Directors-at-Large – JG Francoeur, Kerry McMaster, Stephen McMaster, Sabrina Rowles and Kerri Holley All in favour: All Any against: None 9) Set Date for Next Board Meeting Tuesday, October 25, 2016 Vote to approve the next Meeting date. All in favour: All Any against: None 10) Adjournment Motion to Adjourn: JG Francoeur Meeting was adjourned at 7:42pm Signature of Approval [Chairperson] Signature of Approval [Secretary / Treasurer]